Data Protection and GDPR

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What does GDPR mean for schools?

The new GDPR (General Data Protection Regulation) replaced the Data Protection Act (DPA) in May 2018 and with the goal of strengthening and unifying all data held within an organisation. For schools, GDPR brings a new responsibility to inform parents and stakeholders about how they are using pupils’ data and who it is being used by

A great deal of the processing of personal data undertaken by schools falls under a specific legal basis, ‘in the public interest’. 

GDPR ensures data is protected and gives individuals more control over their data, however this means schools now have greater accountability for the data:

  • Under GDPR, consent must be explicitly given to anything that isn’t within the normal business of the school, especially if it involves a third party managing the data. Parents (or the pupil themselves depending on their age) must express consent for their child’s data to be used outside of the normal business of the school.
  • Schools must appoint a Data Protection Officer and be able to prove that they are GDPR compliant.
  • Schools must ensure that their third party suppliers who may process any of their data is GDPR compliant and must have legally binding contracts with any company that processes any personal data. These contracts must cover what data is being processed, who it is being processed by, who has access to it and how it is protected.
  • It will be compulsory that all data breaches which are likely to have a detrimental effect on the data subject are reported to the ICO within 72 hours

Data Protection is something our school takes very seriously. Information about how we protect the data and privacy of students, staff, parents and governors is available in the documents below. 

Any questions about data protection should be directed in the first instance to the DPO who can be contacted on or tel. 02073646570. 

Our Data Subject Access Request Form is available as an editable Word document at the bottom of this page.